Policies and Procedures

Troop 101, Cheyenne, Wyoming

• Part of Scout Spirit is trying to achieve 100% attendance.
• While there is no attendance requirement, Scouts are encouraged to participate fully.
• To advance in rank, attendance and participation are required. (See section titled Advancement)
• To earn an Attendance Award, 75% of all meetings and activities must be attended.
• Scouts with leadership responsibilities are required to attend at least 75% of Patrol Leaders' Council Meetings. (See section titled Leadership)

Meetings

• Troop meetings are held every Wednesday night at 7pm at the Lions Club Scouts Lodge in Lions Park.
• Patrol Leaders' Council (PLC) is held the second Thursday of each month at 7pm.
• Troop Committee meetings (parents are encouraged to attend) are held the third Thursday of each month at 7pm.
• Any changes to the above meetings will be noted on the Troop calendar
• Other activities as listed on the Troop calendar.

Uniform

• "Class A" uniform refers to:
  • Official Boy Scout shirt with proper insignias, including badges of rank and current office.
  • Official green web belt or leather belt with Scout belt buckle
  • Neckerchief and slide
  • Blue jeans (Hemmed, blue jean shorts accepted)
  • Any official Boy Scout uniform parts properly worn (e.g. hats, shorts, socks, jackets, etc.)

• "Class B" uniform refers to:
  • Troop 101 T-shirt
  • Troop 101 baseball cap
  • Official green web belt or leather belt with Scout belt buckle
  • Blue jeans (Hemmed, blue jean shorts accepted)
  • Any official Boy Scout uniform parts properly worn (e.g. hats, shorts, socks, jackets, etc.)

• "Class A" uniforms are required at all Troop meetings unless otherwise directed.
• "Class A" uniforms are required on all Troop activities unless otherwise directed.
• "Class A" uniforms will be worn at other times as specified.
• "Class B" uniforms will be worn during Troop travel to and from activities unless otherwise directed.
• "Class B" uniforms are required at all other times unless otherwise directed.
• Scout Spirit includes wearing the uniform correctly (e.g. patches properly placed, shirt tucked in, and hat removed indoors).

Advancement

• Scouts must complete all other requirements, be in "Class A" uniform, and have their Scout Handbook before presenting themselves to the Scoutmaster for their Scoutmaster Conference for their Board of Review.
• For Scouts earning the Star rank and above, "active" is defined as 75% or more participation in Troop meetings and activities.
• For Scouts earning the Star rank and above, Boards of Review will be held outside of regular Troop meeting times, while Boards of Review for lower ranks will be held during regular Troop meetings.

Leadership

Elections

• Are held approximately every six months.
• Senior Patrol Leader and Patrol Leaders are elected positions with a simple majority required for election.
• Candidates for Senior Patrol Leader must be Star rank or higher (or First Class and have been ASPL).
• Other positions (including Assistant Senior Patrol Leader, Quartermaster, Scribe, Librarian, and Historian) must be First Class rank or higher and are appointed by the Senior Patrol Leader with Scoutmaster approval.
• Advancement requirements for leadership positions will be taken into consideration while making appointments.
• Following elections, all members of the newly elected Patrol Leaders' Council will be required to attend Troop Junior Leader Training.

Patrol Leaders' Council (PLC) Meetings

• Are held the last Thursday of the month at the Lions Club Scout Lodge at 7pm.
• Are to be attended by all leadership positions.
• 75% attendance required for leadership credit for rank advancement.

Impeachment

If an elected officer fails to fulfill the responsibilities of his office, he may be impeached by:
1. Being placed on a one month probation by unanimous vote of the other members of the PLC.
2. At the end of the probationary period, the officer will be returned to active status, unless the other members of the PLC unanimously vote to remove them from office.

(The following is not inclusive of all Troop positions or all position responsibilities.)

Senior Patrol Leader (SPL)
Communication
• Maintains contact with the Patrol Leaders and reminds them of any special activities.
• Maintains contact with Assistant Senior Patrol Leader and Scoutmaster.
Troop Meetings
• Runs meetings as outlined by the PLC.
• Assigns duties as decided by the PLC.
• Acts as liaison between Scouts and Scoutmaster.
Troop Activities
• Assists in running the activity.
• Assigns duties as decided on by the PLC.
Attendance
• Attempts to attend all Troop Committee meetings.
• Attends and runs PLC meetings.
• Finds a replacement if unable to attend any meeting or activity (usually Assistant Senior Patrol Leader).

Assistant Senior Patrol Leader (ASPL) - Responsible to SPL

Communication
• Maintains contact with Librarian, Historian, Scribe, and Quartermaster and reminds them of any special activities.
• Maintains contact with SPL.
Troop Meetings
• Assists SPL in running meetings.
• Assists Librarian, Historian, Scribe, and Quartermaster in fulfilling their assigned duties.
• Replaces SPL if he is unable to attend Troop Committee meeting.
Troop Activities
• Assists in loading gear.
• Assists in running the activity.
Attendance
• Attempts to attend all Troop Committee meetings.
• Attends PLC meetings.

Quartermaster (QM) - Responsible to ASPL and Troop Committee for Troop equipment

Communication
• Maintains contact with the Patrol Leaders regarding equipment needs.
Troop Meetings
• Provides equipment as assigned by PLC.
• Keeps accurate records of Troop and Patrol equipment.
• Keeps equipment in good repair - reports when equipment needs to be replaced or repaired.
Troop Activities
• Issues equipment and records when returned and condition.
• Oversees the loading of gear.
Attendance
• Attends PLC meetings to answer equipment supply questions and learn equipment needs of upcoming activities.

Scribe - Responsible to ASPL

Communication
• Maintains contact with the ASPL concerning all meetings.
• Writes correspondence when needed.
Troop Meetings
• Keeps records of attendance.
Troop Activities
• Keeps records of attendance.
Attendance
• Attends and keeps a log of all PLC meetings.

Librarian - Responsible to ASPL

Communication
• Maintains contact with the ASPL.
Troop Meetings
• Maintains Troop Library with the following rules:
  1. Items may be checked out for one month. After one month, items must be returned and may be rechecked out as many times as desired.
  2. No more than six items may be checked out by a scout at one time.
  3. Late fee of 25 cents per week for each item overdue.
  4. Borrower responsible for replacing items lost while checked out.
• Keeps a system to check items in and out of the Troop Library
• Adds new or replaces items in the Troop Library as needed.
• Follows up on late returns to the Troop Library.
• Provides literature and resource materials for Troop meetings as assigned by PLC.
Troop Activities
• Provides literature and resource materials for Troop activities as assigned by PLC.
Attendance
• Attends all PLC meetings.

Historian - Responsible to ASPL

Communication
• Maintains contact with the ASPL.
Troop Meetings
• Presents Troop activity summary and photos.
• Requests additional information and photos.
• Maintains Troop scrapbook.
Troop Activities
• Takes photos and writes Troop activity summary.

Discipline

• The Boy Scout Oath and Law are the foundation for expected behavior in the Troop.
• Unacceptable behavior includes: fighting, profanity, purposeful destruction of Troop equipment, and safety violations leading to the endangerment of others or self (including failing to follow instructions and willful disobedience).
• Unacceptable behavior will result in disciplinary procedures as described below:
  • First offense: Written warning signed by the Scout and his parents describing what he did and how he will make restitution. The first offense will be on record for twelve months after the incident, unless a second offense occurs.
  • Second offense: Meeting with the parents and the Troop Committee.
  • Third offense: Suspension or expulsion from the Troop or other disciplinary action decided by the Troop Committee.
  • Unacceptable behavior may result in expulsion from the current troop activity. Parents are expected to pick-up scouts at the activity site within a reasonable amount of time, determined by the distance of the activity from Cheyenne.
  • Any extreme conduct including but not limited to use of, possession of, or threatening with a weapon of any kind and use of, or possession of drugs or alcohol will result in the immediate expulsion from the Troop at discretion of the Troop Committee.
  • Accidental damage to any Troop, Patrol, or personal items will be assessed by the Troop Committee, and a resolution made.

Last revised: 10-12-2006